Part I: General Information
Part II: Preparation of the Paper
Part III: Submission and Review of the Paper
Part I: General Information
Procedure
The IVMSP 2016 paper-submission and review process is being conducted in a manner similar to other conferences of the IEEE Signal Processing Society:
- Authors who wish to participate in the conference create documents consisting of a complete description of their ideas and applicable research results in a maximum of 4 pages for technical content including figures and possible references, and with one additional optional 5th page containing only references.
- Authors submit the paper and copyright form electronically. This paper submission must be submitted in final, publishable form before the submission deadline listed below.
- Paper submissions are reviewed by experts selected by the conference committee for their demonstrated knowledge of particular topics. The progress of the review process will be posted to the IVMSP Website, and authors will also be notified of the review results by email.
- The review process will be conducted entirely online. To facilitate the review process for the reviewers, and to assure that the paper submissions will be readable through the online review system, we ask that authors submit paper documents that are formatted according to the Paper Kit instructions included here.
- If your paper is accepted, it will be assigned to either a lecture session or a poster session by the program committee. Prepare a lecture or poster presentation accordingly, following the guidelines to be posted on this web site.
Requirements
IVMSP 2016 requires that each accepted paper be presented by one of the authors in-person at the conference site according to the schedule published. Any paper accepted into the technical program, but not presented on-site will be withdrawn from the official proceedings archived on IEEE Xplore. See the No-Show Policy for further détails.
Important dates
Submission of full papers | New deadline April 4, 2016 |
Notification of acceptance | May 20, 2016 |
Camera-ready paper submission | June 3, 2016 |
Author advance registration | June 3, 2016 |
Correspondence
Part II: Preparation of the Paper
Document Formatting
The left margin must be 19 mm (0.75 inch).
A format sheet [PDF] with the margins and placement guides is available (when you print this file, make sure the “shrink to fit” box is not checked!)
The above format sheet contains lines and boxes showing the margins and print areas. If you print this file, stack it atop a printed page from your document, and hold it up to the light, you can easily check your margins to see if your print area fits within the space allowed.
\name{Author Name$^{\star \dagger}$ \qquad Author Name$^{\star}$ \qquad Author Name$^{\dagger}$} \address{$^{\star}$ Affiliation Number One \\ $^{\dagger}$}Affiliation Number Two
You should differentiate what is new, and how your work expands on or takes a different path from the prior studies. An example might read something to the effect: “The work presented here has focused on the formulation of the ABC algorithm, which takes advantage of non-uniform time-frequency domain analysis of data. On the other hand, the work by Smith and Cohen [1] considers only fixed time-domain analysis, while the work by Jones et al. [2] takes a different approach based on fixed frequency partitioning. While the present study is related to recent approaches in time-frequency analysis [3-5], it capitalizes on a new feature space, which was not considered in these earlier studies.”.
The end of the document should include a list of references containing information similar to the following example:
[1] D. E. Ingalls, “Image Processing for Experts,” IEEE Trans. ASSP, vol. 36, pp. 1932-1948, Dec. 1988.
Templates
Part III: Submission and Review of the Paper
File Format
The “IEEE Requirements for PDF Documents” MUST be followed EXACTLY. The conference is required to ensure that documents follow this specification. The requirements are enumerated in IEEE Requirements for PDF Documents v3.2 [PDF].
Papers must be submitted in Adobe’s Portable Document Format (PDF) format.
These files:
- must not have Adobe Document Protection or Document Security enabled,
- must have either “US Letter” or “A4” sized pages (in either case, though, the document must conform to the margins indicated above),
- must be in first-page-first order, and
- must have ALL FONTS embedded and subsetted.
ALL FONTS MUST be embedded in the PDF. There is no guarantee that the viewers of the paper (reviewers as well as those who view the electronic proceedings after publication) have the same fonts installed on their local system. If fonts are not embedded and subsetted in the submission, you will be contacted and asked to submit a file that has all fonts embedded/subsetted. Please refer to your PDF file-generation utility’s user guide to find out how to embed and subset all fonts.
Information for Word Users: The easiest way to create a PDF document from your Word file with all fonts properly embedded and subsetted as required is to direct Word to export a ISO 19005-1 compliant (PDF/A) file (select “Save As”→“PDF or XPS” in Word, select “Options”, and ensure that “ISO 19005-1 compliant (PDF/A)” is checked). However, while the PDF/A standard enforces font embedding, it disallows other PDF features, such as effects and transparency. It is recommended to avoid such PDF/A non-compliant features; if they are to be used, however, you will need to create your PDF via other means, such as Adobe Acrobat.
Additionally, your PDF cannot contain any links such as URLs (hyperlinks), links to the references, or mail addresses that are clickable. In Word, these are often shown as text that is underlined and blue, but may show up only as a changed cursor shape for reference links. To remove all hyperlinks in a document, press CTRL+A to select the entire document and then press CTRL+SHIFT+F9.
Information for LaTeX Users: When preparing a paper under LaTeX, it is preferable to use scalable fonts such as Type 1 or Computer Modern. However, quite good results can be obtained with the fonts defined in the style file recommended above (spconf.sty).
On the other hand, PDF files with Postscript Type 3 fonts are highly discouraged. PDF files utilizing Type 3 fonts are typically produced by the LaTeX system and are lower-resolution bitmapped versions of the letters and figures. It is possible to perform a few simple changes to the configuration or command-line to produce files that use PostScript Type 1 fonts, which are a vector representation of the letters and figures.
For most installations of LaTeX, you can cause dvips to output Type 1 fonts instead of Type 3 fonts by including -Ppdf option to dvips. The resulting Postscript file will reference the Type 1 Computer Modern fonts, rather than embedding the bitmapped Type 3 versions, which cause problems with printers. You may also need to tell dvips to force letter-sized paper with the option: -t letter. See the Makefile included with the LaTeX templates above for a complete description of the dvips-based PDF-build process (or simply type “make pdf” at the UNIX command line); the Makefile includes commands for dvips and ps2pdf that produce a PDF that has all fonts correctly embedded and subsetted.
Some LaTeX installations also include pdflatex, which produces acceptable PDF files as well.
File Size
Authors will be permitted to submit a document file up to 50 MB (megabytes) in size.
Electronic Paper Submission
When you have your document file ready, gather the following information before entering the submission system:
- Document file in PDF
- Affiliation, email address, and mailing address for each author
- Paper title
- Text file containing paper-abstract text, in ASCII text format (for copying and pasting into webpage form)
- Submission topics of your paper
To submit your document and author information, go to the IVMSP 2016 Paper Submission.
IEEE Copyright Transfer Form
All accepted papers must have an IEEE Electronic Copyright form submitted at the time of submission of the final publication-ready manuscript.
The electronic copyright form is digitally linked to your submission; if you revise/update your paper’s title or author list, the copyright form will still apply. There is no need to submit a new copyright form.
The confirmation page that is displayed after uploading your final, publication-ready document file will also have a link to the IEEE Electronic Copyright Form (eCF) system. That system will guide you through a series of questions to determine the type of copyright form required for your manuscript and will electronically record your signature. You will have the opportunity to download a PDF version of your electronically-signed copyright form, and both the IEEE eCF system and the IVSMP 2016 system will send you a confirmation of the receipt of the properly signed form.
Review Process
After submission, your paper will be entered into the review process. A committee of reviewers selected by the conference committee will review the papers and rate them according to quality, relevance, correctness, and originality. The conference technical program chairs will use these reviews to determine which papers will be accepted for presentation in the conference. The decision will be communicated to the submitting authors by email, along with any reviewer comments, if any.
Notification of Acceptance
Authors will be notified of paper acceptance or non-acceptance by email by the author-notification date. The email notification may include the presentation format chosen for your paper (lecture or poster) and also include the presentation date and time, if available.
The notification email will include comments from the reviewers. The conference cannot guarantee that all of the reviewers will provide the level of comment that might be desired by the authors; however, reviewers are encouraged to submit as detailed comments as possible.
Because of the short amount of time between paper-acceptance decisions and the beginning of the publication process, IVMSP 2016 is not able to allow for a two-way discourse between the authors and the reviewers of a paper. If there appears to be a logistical error in the reviewer comments (such as the reviewer commenting on the wrong paper, etc.) please contact us at info@ivmsp2016.org.
Required Author Registration
Be sure that at least one author registers to attend the conference using the online registration system available through the conference website. Each paper must have at least one author registered with full registration (i.e., not student registration) with payment received by the author registration deadline (see “Deadlines” above) to avoid being withdrawn from the conference.
If you plan to publish a copy of an accepted paper on the Internet by any means, you MUST display the following IEEE copyright notice on the first page that displays IEEE published (and copyrighted) material.
Copyright Issues for Web Publication
Copyright 2016 IEEE. Published in the IEEE 2016 Image Video and Multidimensional Signal Processing workshop (IVMSP 2016), scheduled for Jully 11-12, 2016, in Bordeaux, France. Personal use of this material is permitted. However, permission to reprint/republish this material for advertising or promotional purposes or for creating new collective works for resale or redistribution to servers or lists, or to reuse any copyrighted component of this work in other works, must be obtained from the IEEE. Contact: Manager, Copyrights and Permissions / IEEE Service Center / 445 Hoes Lane / P.O. Box 1331 / Piscataway, NJ 08855-1331, USA. Telephone: + Intl. 908-562-3966.
If you post an electronic version of an accepted paper, you must provide the IEEE with the electronic address (URL, FTP address, etc.) of the posting.